Build your safety file. Keep it alive.
SafetyFileBuilder puts your company, your people, their certificates and your equipment in one place. You build each project's safety file from them, in the format your client asks for, and the site tells you before anything expires.
How it works
- Set up your company onceBusiness details, people, medicals, inductions, competency certificates, tools and equipment with their test certificates.
- Add the clientTheir safety file index, requirements, templates and contacts: a mine, a plant, a municipality or a factory.
- Create a safety file per projectHeadings follow the client's index. Drag in the team and equipment; their certificates come with them.
- Keep it aliveDaily records, expiry reminders, and booking emails to the clinic or calibration lab when something is due.
What it does for you
Checks it like the auditor
Each heading shows what is complete, expiring or missing, so you fix gaps before the client's safety officer finds them.
Drop documents, AI files them
Drop scans, PDFs, Word files or photos anywhere. The AI reads them and files each one in the right place, and asks you when it is not sure.
Drafts you check
The AI drafts risk assessments, method statements, scopes and toolbox talks from your project. A competent person checks and signs them.
Your format, not ours
Documents are filled into your client's own templates, and the file exports as numbered folders and one PDF.
Daily records on site
Toolbox talks, DSTIs, pre-use inspections and attendance, with hours added up for the monthly DMRE 128 return.
Ask the AI
Ask what is missing, who needs a medical, or what a requirement means, on any page.
Pay only for AI work
Your company, people, certificates, safety files and templates are free to keep, with 250 MB of storage included. You buy AI credits in packs of US$5, $10, $20 or $50 and use them when the AI reads, drafts or answers for you.
The law it is built around
The Mine Health and Safety Act and its Regulations, the Occupational Health and Safety Act and Construction Regulations 2014, COIDA, and POPIA for your employees' personal information. SafetyFileBuilder helps you compile and keep your file; it does not give legal or safety advice, and a competent person stays responsible for its content.